Apply: Event Coordinator – Japan — Tokyo, Japan

Website

STEP 01

About you

First name *

Last name *

Email *

Mobile number *

Country code

Mobile number

We store numbers in international format.

Country of residence *

City *

LinkedIn profile(optional)

STEP 02

Your experience

Current company(optional)

Total experience (years)(optional)

Salary currency(optional)

Notice period(optional)

Current salary(optional)

Monthly amount unless the role states otherwise.

Expected salary(optional)

Monthly amount unless the role states otherwise.

Languages you work in *

Choose a level for each language you use at work.

Japanese

English

Thai

Korean

Bahasa Indonesia

Hindi

Gujarati

Arabic

Mandarin

Cantonese

French

German

Spanish

Russian

STEP 03

Resume and cover letter

Resume *PDF, DOC or DOCX up to 10 MB.

Cover letter(optional)

Optional. Tell us about the trips, groups or partners you have handled.

STEP 04

Questions for this role

35 questions in 13 sections. Most take a sentence or a click; allow about 22 minutes. Answers are saved only when you submit.

1. Personal information

Q1Do you have the right to work in Japan? *

YesNo

Q2Current designation (job title) *

Your current company is asked in the main application details.

Q3Years of event or MICE experience *

Q4Experience organising events in Japan (years) *

Q5Nationality *

2. Contact

Q6WhatsApp number, if different from your mobile number(optional)

Include the country code, e.g. +66 81 234 5678.

3. Salary & availability

Q7Earliest date you could join *

Your notice period and salary expectations are asked in the main application details.

4. Work preference

Q8Preferred work arrangement *

OfficeHybridRemote

Q9Are you available during Explera Japan business hours, 09:00–18:00 JST? *

YesNo

Q10Are you willing to work evenings, weekends and on site during events? *

YesNo

5. Events & MICE experience

Q11Which event types have you handled? *

Choose all that apply.

Incentive tripsConferencesGala dinnersProduct launchesDestination weddingsTeam buildingExhibitionsCultural eveningsOther

Q12Largest event you have coordinated (guests) *

Under 5050–150150–300300–500More than 500

Q13Describe the largest event you have coordinated (type, guests, your role) *

Q14How many events have you coordinated in the last two years? *

Q15Can you prepare event proposals and costings independently? *

YesNo

6. Venues & suppliers

Q16Which venue and supplier categories have you managed? *

Choose all that apply.

VenuesHotels and ballroomsCateringAV and stagingDecor and floristsEntertainmentPhotography and videoTransportPrinting and brandingOther

Q17Have you negotiated venue and supplier contracts directly? *

YesNo

Q18Describe your venue and supplier network in Japan(optional)

7. Event delivery

Q19Which of these can you manage independently? *

Choose all that apply.

ProposalsCostingVenue sourcingSupplier briefingsRun of showRooming listsOn-site coordinationBudget trackingPost-event reconciliationPost-event report

8. Software

Q20Which systems have you used? *

Choose all that apply.

Microsoft ExcelGoogle SheetsPowerPoint / KeynoteCanvaEvent management softwareCRMOther

Q21Please specify the systems (names)(optional)

For example the CRM or reservation system names.

Q22Rate your Microsoft Excel skills *

1 = basic, 10 = advanced (formulas, pivot tables, lookups).

1 / 102 / 103 / 104 / 105 / 106 / 107 / 108 / 109 / 1010 / 10

1 = Low10 = High

9. Problem solving

Q23The venue cancels 48 hours before a gala dinner for 200 guests. What do you do? *

Describe the steps you would take, who you would contact and how you would keep the partner informed.

Q24The AV system fails during the opening keynote. What are your first steps? *

Describe the steps you would take, who you would contact and how you would keep the partner informed.

Q25Heavy rain is forecast for an outdoor event. How do you plan the weather contingency? *

Describe the steps you would take, who you would contact and how you would keep the partner informed.

10. Language skills

Q26Highest JLPT level you have passed (Japanese) *

N1N2N3N4N5Not taken

Q27Rate your written English for partner emails, quotations and itineraries *

1 = basic, 10 = excellent. Spoken languages are covered in your main application details.

1 / 102 / 103 / 104 / 105 / 106 / 107 / 108 / 109 / 1010 / 10

1 = Low10 = High

11. About you

Q28Why do you want to join Explera DMC Japan? *

Q29What are your biggest strengths in Japan events and MICE? *

Q30Why should we hire you? *

12. Documents

Q31Recent photograph(optional)

JPG or PNG. PDF, JPG, PNG, DOC or DOCX up to 10 MB.

Q32Experience certificates(optional)

Combine several certificates into one PDF. PDF, JPG, PNG, DOC or DOCX up to 10 MB.

Q33Latest salary slip(optional)

You may hide bank details. PDF, JPG, PNG, DOC or DOCX up to 10 MB.

13. Optional assessment

Q34Sample event proposal or run of show (remove confidential pricing)(optional)

PDF, JPG, PNG, DOC or DOCX up to 10 MB.

Q35Link to an event portfolio or photos(optional)

STEP 05

Consent

I have read the candidate privacy notice and agree that Explera may process my data for recruitment and keep it for the retention period described there. Read the privacy notice (opens in a new tab) *

Send me application updates on WhatsApp as well as email.